FAQ For Course Evaluations

1. FAQ's for Course Evaluations

Watch a video of how to access Course Evaluation information on Moodle for Faculty and Students

LOCATION OF EVALUATIONS ON MOODLE:

1. Log into moodle - MOODLE.STFX.CA
2. On the right hand side - there is a block "eXplorance BPI Moodle"
3. The links are as follows:

Course Evaluations - access to the link for students,
Reports - access to reports current and past,
Response rates - real time response rates and timing of evaluations.
 

READING YOUR REPORTS:

CLASS AVG -  refers to your class average (the unique section you taught)

INST-DEPT AVG (XXXX) - refers to the average of the department to which you are assigned in banner, it does NOT mean the department of the subject of the course. (example: if you are assigned to the BIOL department but are teaching a NURS course - your average will be for BIOL)

INST-COLL AVG (XX) - this is the average of the faculty to which you are assigned.

StFX - overall average of the institute

RESPONSE RATES:  Click the reponse rate link in Moodle from the BPI block (located under the calendar on the right hand side) and the approproate course you are looking for (this is how many respondents submitted their evaluation).  The response rate is not given for the overall report as not all students answer all questions.  The total number of respondents is listed for each question in the report.
 

How can I access my past REPORTS?

Reports from Fall 2014 to present can be found using the blue links provided in your email OR you may access they by logging into MOODLE – locate the BPI Course evaluation block (right hand side under the calendar), click Reports and all reports available to you are there.  (if you see threshold not met – it could mean an evaluation wasn’t done OR (if paper based) wasn’t able to scan into the database.

Reports from before Fall 2014 “old card method” – you would have received your two page printout along with the only copy of the verbatim results.  IF you need access to the two page print out or a copy of the old style table of norms – please contact your department chair OR the AVP office

Where can I see my NORMS in the new report format?

The norms are embedded into each question. You will be able to see your own score (CLASS AVG), your department NORM (INST-DEPT AVG (XXXX) –this is the department to which the instructor is assigned not the subject of the course), your faculty NORM (INST-COLL-AVG (XX) – This is the faculty to which the department is assigned), and institute NORM (STFX) – all of the course evaluations done for that time period). 

NOTE TO FACULTY/CHAIRS/DEANS:

Evaluations will be completed online requiring no action from you, or your departmental administrative assistant..

If you would like to encourage participation in class – you can do so the same as if you were administering on paper.  The evaluation is accessible by ANY device connected to the internet.  If the student accidently deleted the link or didn’t receive it – they can access it through their MOODLE account as well.

You can monitor the response rate progress of your evaluation, you may do so through your Moodle account.  This could help you encourage participation over the course of the evaluation period to ensure high quality and rich data.

Due to the data being collected online – the verbatim comments will be in typed-text format – therefore handwriting and scanning will not be an issue.  Reports will be available shortly after marks have been submitted.  Links for reports can be accessed through Moodle, but a link to access the report will also be sent to you via email.

As per the AUT Collective Agreement, Article 2.2.5 Student Course Evaluations, participation in course evaluations is mandatory.  If there are less than 10 students registered in the course or it is your first time teaching the course, you may choose to opt out from the evaluation process.  Please see the AUT Collective Agreement, Article 2.2.5, section 4.1.1 for information.  

If you choose to opt out, you or your department Chair (or admin on behalf of the Chair) must inform me, Martin Capstick – by email (@email) at least 14 days before the end of the course so I may deactivate your course in BLUE.

NOTE TO STUDENTS

As part of our focus on improving the student experience at StFX, we are seeking your feedback for each of the courses you are completing this term.

The surveys are CONFIDENTIAL - at no time will your responses be linked to you.  Results for the reports are shown as sums and averages only.  The open ended comment questions are also not linked to any individual or response pattern. Evaluations results are not released to the professor until final grades have been submitted.

Please remember to click the “SUBMIT” button after you complete each survey.

If you are unable to complete the survey in one session, please make sure to save your evaluation by clicking the “SAVE” button. You can resume a previously saved evaluation by return to your original email containing the link to your course evaluation or access through your Moodle account. If your session times out prior to submitting, please return to your original email.
 
If you have any questions please contact the Survey Administrator, at oia@stfx.ca

GENERAL INFORMATION