PCard Eligible Expense Summary

Summary extracted from the Purchasing Card (PCard) Program and User Guide:

The card must not be used for the following:

• Purchases over card limits including all fees, taxes and shipping costs (no transaction splitting) 
• Goods or services from any officer or other employee of the University 
• Cash advances 
• Personal use 
• Alcohol, narcotics and other hazardous chemicals or materials 
• Laboratory or research animals 
• Leasing or rental of equipment in excess of 30 days 
• Maintenance contracts 
• Radioactive materials 
• Salaries, wages or consulting fees 
• Travel expenses (including airline tickets, hotels, meals, registrations, taxis, etc.) 
• Professional Allowance purchases 
• Furniture 
• Computer purchases including desktop computers, laptops, printers, monitors, and peripherals (unless authorized).

Acceptable Purchases include:

• Supplies and service for University owned vehicles 
• Maintenance supplies (electrical, mechanical, building, etc.) 
• Tools, small equipment 
• Non hazardous chemicals
• Short term equipment rentals 
• Mail/Phone/Web orders 
• Books, subscriptions, etc. 
• Memberships 
• Research related goods and services (subject to exclusions above)